Privacy Policy
This Privacy Policy describes how Les Terres d'Igavene (hereinafter "the Organization", "we") collects, uses, protects and manages the personal information of participants in connection with its Grandeur Nature 18+ events (hereinafter "the Event").
1. Collection of personal information
We may collect the following information during registration or participation in the Event:
First and last name
Age or confirmation of being of legal age
Contact information (email, phone number, etc.)
Relevant medical information provided voluntarily to ensure participant safety
Game preferences or restrictions
Consent or refusal regarding photos and videos
No sensitive information is collected without explicit consent.
2. Use of information
The data collected is used solely for:
Manage registrations and communications related to the Event
Ensuring the safety of participants
Adapt the gaming experience when necessary
To comply with legal obligations
Manage consents related to photos and videos
We never sell, rent, or share personal information with third parties for commercial purposes.
3. Data retention and protection
The information is stored securely, in digital or paper form, and is accessible only to members of the organization who need this information to perform their duties.
We take reasonable measures to protect data against loss, unauthorized access, disclosure, or misuse.
4. Photos, videos and image rights
Photos and videos may be taken during the Event for promotional purposes.
Participants may refuse to appear by notifying the organization before the start of the activity.
We respect this choice and are doing everything we can to implement it.
5. Information Sharing
We can only share certain information in the following cases:
Legal obligations (e.g., requests from authorities)
Emergency situation related to the health or safety of a participant
Explicit consent of the participant
No further sharing is carried out.
6. Shelf life
Personal information is retained only for the time necessary to manage the activities of the Event.
Data can be deleted upon request, unless a legal obligation requires its retention.
7. Access, modification and withdrawal
Participants can:
request access to their information
request a correction
withdraw their consent (provided that this does not prevent safe participation)
request the deletion of their data
Applications can be made by email or via the registration platform.
8. Policy Update
This Policy may be modified at any time to reflect current practices or legal requirements.
The latest version will always be available on our official platforms.
9. Contact
For any questions or requests regarding confidentiality, participants can contact the organization directly.